When the worship team gets together for rehearsal, the technical team needs to be a part of it as well. Not just having the sound tech come in and turn everything on then go fade out on the Internet, but be a participating part of the service team.
That means the sound and video (and lighting) techs need to be there with the worship team and everyone needs to run through the full service order at least once from start to finish with all cues, lights, videos, and whatever other components of the service need to appear.
This gives the presentation tech a way to rehearse the slide advancements as well as to note on the run sheet where videos go, how they get cued up, as well as lighting cues and sound cues.
Typically as the sound tech, I’ll use the rehearsal to write notes for each song, such as who’s leading and on what instrument, are there any vocal or instrumental solos, where the dynamics of the song are, when the pastor mics need to be on, etc.
As the video tech, I’ll be noting if the song tempo is fast or slow for the slide transitions, when to cue up videos, and what backgrounds to use for the songs.
As the lighting tech. I’ll note when to bring up or down the house and stage lights, who to focus light on (or not), when to light up the pastor, and any guest spots that are needed.
The worship team typically will practice a song once or twice, possibly more if it’s a new song or for some reason the band might struggle with a particular song. During this practice it’s important from the technical team that they are as upbeat and engaged in the music as much as possible.
The worship team derives a great deal of their energy from the response of the congregation. During practice there’s no congregation, so by default you become the congregation. As a musician, I can tell you nothing kills the mood like looking up at the tech team members and seeing them looking completely bored or just looking at the board.
Just because it’s practice doesn’t mean you aren’t worshiping. As long as the team is playing then you are all worshiping. So act like it and get just as engaged as you would on Sunday. If you’re smiling and moving the beat it will help the worship team out a lot.
Practice is the time for the tech team to ask questions of the worship team. Wait until the song is over before you ask as chances are that the worship team will be talking amongst themselves figuring out the song.