Executing A Plan
You know the four areas in which you need to plan. Now let’s look at what you can do regarding that planning.
1) Find out the band members for the week. Some churches have rotating bands and/or band members so each week is different. The week before the service, contact the worship leader and find out who will be in the band for the upcoming service.
Also, find out their needs. You can easily use this to develop an input list on a spreadsheet which lists the band member’s name followed by their instrument and followed by vocal requirements.
For example, “Joe Smith…Acoustic guitar…Vocal Microphone.” Another example, “Brian Jones….Bass.” You can expand this to list the channel in which you’ll place their inputs.
Using the input list, you know how many channels you need on your mixing board and the equipment necessary to make it work. Using Joe Smith as an example, he’d need a vocal microphone, a DI box, and the necessary cabling.
Input lists are a great way to make sure you have all the equipment you need for an upcoming service.
2) Find out the song list. Ask the worship leader to send you a list of the songs for the upcoming week along with any possible video links for you to hear how the song is mixed. If you have an extensive music collection, you might already have a copy of the song.
Overall song arrangement can vary but this gives you a great starting point for mixing.
3) Get a song arrangement plan. This comes from your work during the sound check along with a little time spent with the worship leader. Before the sound check starts, ask the worship leader for the name of the lead singer on each song. Note this on your song list. During the sound check, make sure to also note the lead instruments for each song.
Having this song arrangement plan, you will be prepared for each song in the set list and always have the microphones set in the right relationship with each other.
Don’t Make This Mistake
The biggest mistake you can make is assuming you can figure it all out during the sound check. Unless you work all this out during a mid-week practice, then the sound check is your only chance to set the best mix before the church service.
Leave everything to the sound check and you’re only thinking one move ahead. You have one shot to get everything right and you’ve started the sound check without any planning.
You need to think several moves ahead. What if an extra musician shows up? Where will you put them on the stage? Would you have room on your mixer to add two more inputs?
If you are up to your eyeballs in inputs and don’t have any extra channel inputs, you need a plan for what to do when a guest musician is asked to sit in with the band. You need to think several moves ahead.
The Take Away
Chess matches end quickly when one player doesn’t take the time to think several moves ahead. I recall losing a game in four moves because I didn’t think ahead. My chess games now average over an hour or two.
A church service can come crashing down when you haven’t planned in advance. You get stressed. The musicians get stressed. The pastor gets stressed. And the congregation will pick up on that stress. Instead of having a time of worship, you have a time of survival.
Plan ahead. Use the three tasks above for planning for what is known. Then consider planning for the unknown so last minute surprises have simple remedies instead of drastic effects.
[Note: If you want to learn more about the IBM / Kasparov match, check out the documentary “Game Over: Kasparov and the Machine.” I think the IBM machine had a bit too much human intervention, but that’s another story…]
Ready to learn and laugh? Chris Huff writes about the world of church audio at Behind The Mixer. He covers everything from audio fundamentals to dealing with musicians. He can even tell you the signs the sound guy is having a mental breakdown.