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The sound team leader should develop job descriptions for each position.
Most churches have a wide range of sound support needs, and each task is unique. Youth groups, various adult ministries, children’s groups, dramatic presentations, and regular Sunday services could all utilize different sound systems.
You will help yourself and your team if you prepare a detailed description of setup and striking procedures, as well as operational requirements, insights, and tips.
Again, this is a front-loaded activity that requires substantial energy to initiate, but offers a huge payoff. The team members will be happier because they’ll know what they’re getting in for, the ministry leaders will be ecstatic, and all the sound techs will be better at what they do.
Be sure that each job description includes:
• An explanation of the ministry
• The potential range of the time commitment involved, including typical event times, sound team staff meetings, setup and strike times, and the overall length of the commitment to serve
• A list of required equipment and cables
• The location of the equipment
• A detailed setup map showing the physical location of everything and everyone on stage
• A diagram showing how every piece of equipment is connected
• Suggestions for an efficient setup procedure
• A list of instruments and voices on the music or drama team
• Suggested equipment settings
• The location of all circuit panels and a digital photo of the circuit breakers that control each power outlet in the room
• The striking procedure and special instructions regarding storage locations after the event
• Contact information for the sound team leader, music director, ministry leader, facilities administrator, and so on
Over the course of time, develop these job descriptions so that they are complete, accurate, and helpful.
This type of job description can serve as a handbook for each team member, helping to eliminate confusion and increase efficiency.